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Writing a statement

If you have been asked to submit a statement, it is either because:

  • allegations have been made against you (in which case this will have been made clear in your advisory letter), or
  • there is reason to believe that you may know something about the issue(s) being investigated, perhaps you were a witness to a particular event?

You will have been requested to submit a statement which would support with the investigation if the above applies to you.

Tips to support you when writing a statement

  • A written statement should be presented in typed form. If this is not possible, hand-written statements are acceptable provided they are legible. If you require a reasonable adjustment in order to support you with writing a statement, please let your line manager or the investigating team know
  • Stick to the facts and try not to insert your opinions
  • Be descriptive and detailed when discussing the event and include:
    • details of the environment
    • approximate times
    • dates
    • locations
    • other specifics which relate to the event
  • Be concise in your writing and only include relevant information
  • Use relevant quotes from witnesses, victims or suspects when or if possible
  • Consider dividing the statement into paragraphs, with headings if you feel it is appropriate
  • Refer to patients by description or "X" to ensure confidentiality, but include full names and job titles of members of staff that you worked with
  • If you can’t remember something, then state this
  • Do not worry if you are unsure of what you are writing. Please contact the HR Advisor named in your letter for further guidance or advice
  • If there further information or clarification is required you may be requested to attend a meeting or provide an additional statement
  • Retain a copy for yourself
  • Remember to sign and date the statement
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