Shortlisting on NHS jobs

Shortlisitng candidates on the NHS Jobs website is a two stage process:

1. Review applications and submit recommendations
2. Finalise shortlist

Review applications and submit recommendations

• Login in to NHS Jobs
• Click on Mytasks (left hand side of screen)
• Find vacancy
• Click on Review Applications (… items)

This takes you to Review Application page (grey arrow points to second white box on left)

• Click application form number (e.g. AR-XXX-XXX-XX)
• Review the application form
• Make Recommendation (use top right drop down to choose Shortlist, Reject or Reserve)
• Click Submit (green button below Recommendation)
• Click on Next application (green button – moves onto next application)

Take into account Positive about Disability – 2 Tick candidates. If in doubt, please speak to the Resourcing Advisor.

Finalise shortlist

Once all application forms have been reviewed:

• Click on Finalise Shortlist (white box on left hand side under Review Application tab)
• If you cannot see this box:
  • Click on Vacancies (left hand side – this will show the list of your vacancies)
  • Click on Applications: XX on the vacancy
  • Three white boxes will appear under the Vacancies tab (left hand side)
  • Click on Finalise Shortlist (bottom of three white boxes)
• Select Recommendation from the drop down (right hand side of screen under Sort By)
• Click View

Candidates you recommended to shortlist will now appear at the top of the list.

• Tick the boxes for all of the candidates to be shortlisted (they will have a one next to the green tick)
• Press Group Actions

You can still go back and change your decision at this point if you require.

• Select Add to Shortlist
• Press Action
• Tick the box for all the rejected candidates (they will have a one next to the red cross)

You can only do one page at a time. If lots of candidates are rejected – work backwards from the last page – this allows you Select all to tick whole page at a time if they all require the same action.

• Press Group Actions
• Select Reject
• Press Action

All Applications should now either say Shortlisted or Rejection pending but not In Review.

• Click Shortlisting complete (top right hand corner of screen)
• Final action, click Shortlisting complete